Glossary

Ad Hoc: A group of individuals or organizations that have come together for the purpose of completing a single project.

Authorizing Official: The representative of the applicant organization who has authority to submit the grant application on behalf of that organization. The authorizing official also makes sure that grant responsibilities are met on time.

Detailed Budget: A detailed spreadsheet that shows the full costs and revenues of a project.

Cost-Share: Project costs not charged to the Ohio Humanities grant. The sponsoring organization’s cost-share must equal or exceed the amount requested from Ohio Humanities.

Cost-Share (Cash): Cash cost-share may include actual monies committed to the project by the sponsoring organization (e.g., the money used to pay salaried staff who are assigned to the project as part of their duties); actual monies raised from outside sources (e.g., foundations and corporations) to realize the proposed project; and anticipated program income from participants (e.g., admission or registration fees, payment of program-related costs such as continuing education credits or books).

Cost-Share (In-kind): The current market value of donated services, goods, or facilities (e.g., the time of volunteers or the use of equipment, supplies, and office space).

Debarment: The ineligibility of an entity to receive any assistance or benefits from the federal government, either indefinitely or for a specified period of time, based on legal proceedings taken pursuant to agency regulations implementing Executive Order 12549.

Equipment: Tangible, non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

Final Report: The report submitted to Ohio Humanities at the completion of the project.

Fiscal Agent: The applicant of record for organizations or individuals that do not have registered nonprofit status.

Financial Forms: The forms that provide information to Ohio Humanities about how the grant money will be or has been spent. It also includes request for disbursement forms.

Grant Agreement: The contract and letter of award that outlines the terms of a grant.

Grant Period: The period established in the grant agreement during which Ohio Humanities support begins and ends. Grant monies may not be spent before the beginning date. All obligations must be liquidated within 90 days of the end date of the grant period.

Grantee: The non-profit organization which submits the grant application, receives the grant award, sponsors the proposed humanities project, and is accountable for appropriate use of grant funds. Also known as the “sponsoring organization.”

Honoraria: The stipends paid to project personnel for their professional services.

Humanities Advisor: A humanities professional who provides advice and content without being directly engaged in the creation of the final product.

Humanities Professional: An individual who generally has an advanced degree in a humanities area of study (e.g. MA, MLS, PhD) or has a wealth of relevant knowledge about a topic, but lacks advanced training in the humanities (e.g. a local historian or educator). The humanities professional will ensure accuracy and provide relevant context and analysis of the project topic from a humanities perspective.

Project Bookkeeper: An individual or an organization experienced in standard accounting procedures who is responsible for receiving, disbursing, and accounting for all grant and cost-share funds.

Project Director: The person responsible for coordinating the project, serving as the liaison with Ohio Humanities staff, and preparing interim and final reports.

Sponsoring Organization: The nonprofit organization which submits the grant application, receives the grant award, sponsors the proposed humanities project, and is accountable for appropriate use of grant funds. Also known as the “grantee.”

Suspension: 1) The suspension of a grant is the temporary cancellation of federal sponsorship, including withdrawal of authority to incur expenditures against grant funds, pending corrective action by the grantee, or pending a decision for termination of the grant. 2) The suspension of an individual or organization causes that party to be temporarily ineligible to receive any assistance and benefits from the federal government pending completion of investigation and legal proceedings as prescribed under agency regulations implementing Executive Order 12549. Such actions may lead to debarment of the grantee.

Before beginning the application process, contact a Program Officer:

For Major, Media, Educator Enrichment, Toward a Beautiful Ohio, and Standing Together contact David J. Merkowitz, PhD

dmerkowitz@ohiohumanities.org

For Quarterly, Monthly, and Heritage Tourism contact Robert Colby, PhD
rcolby@ohiohumanities.org

Or via phone at 800.293.9774 and 614.461.7802.

Already received an Ohio Humanities Grant? Visit the Funded Projects page for helpful tips and additional information.